---
title: "Finding a suitable group from the waiting list"
canonical: https://www.lime-sportadmin.com/en/blog/waiting-list-matching-open-spot-finds-swimmer/
pubDate: 2026-06-18T00:00:00.000Z
author: "David Oude Weernink"
description: "A place has opened up in a lesson group? See how Sportadmin helps match swimmers on the waiting list with a suitable lesson time. You confirm the placement."
category: "Product"
lang: en
---
<!-- translations -->
[nl]: ../../nl/blog/een-passende-groep-vinden-vanuit-de-wachtlijst.md

![The quick assign dialog suggesting Lova Janssen for an open Wednesday spot in Diploma D, with a Match badge on the suggested class.](/blog/waiting-list-quick-assign.webp)

An empty spot in a Tuesday group and a family that has been waiting six weeks for exactly that group: until now, connecting the two was manual work. You kept the list in your head, or in a spreadsheet next to the system, and the spot stayed empty for a round or two while everyday work got in the way.

That gap is now closed. **Waiting-list matching** is live for all swim schools.

## What it does

When a place opens - a swimmer moves up a level, a family cancels, you add capacity - the system reads your waiting list against that specific opening:

- **Level and program** - only swimmers waiting for that diploma or program are considered.
- **Location** - a family waiting for Amsterdam is not suggested for a spot in Utrecht.
- **Preferred days and times** - captured at registration, so the match already knows that Wednesday afternoon works and Friday does not.

The result is a short, ordered list of swimmers who actually fit, with the best match on top. You stay in charge: approve the suggestion, skip it, or pick someone further down. Nothing is assigned behind your back.

## Why it matters

An unfilled spot is quiet revenue loss - nobody calls to complain about it, it just sits there. Matching turns the waiting list from a queue you administer into something that works for you: the offer can go out the same day the spot opens.

Read more about how registrations and the waiting list fit together in the [registrations and waiting-list section](/en/#platform-registration) on the home page.